Job Summary

The Supply Chain Intake & Vendor Setup Analyst is responsible for managing the intake and helpdesk functions, ensuring accurate vendor setup, and maintaining data integrity across multiple enterprise systems. This role coordinates access, sourcing requests, supplier registrations, and risk management activities to support efficient procurement and contract lifecycle processes.

Key Responsibilities

1. Intake / Helpdesk Management

• Serve as the primary contact for the SCM Intake and CTRM (Contract termination and renewal management) processes.
  • Assist individual’s when requested to complete intake forms.
  • Review and determine next steps for requests and renewals.
    • This requires an understanding of Supplier Risk Management principles
  • Route next step decisions and update systems based upon determinations.
• Initiate and coordinate supplier registrations and onboarding
  • Manage and approve requests in SAP Ariba
  • Perform lookups and validation in NetReveal to ensure OFAC compliance
  • Data entry in Archer
  • Supplier set up coordination in Oracle (see vendor Set up admin below)
  • Research and assist in the determination of a Supplier’s Legal Name for situations around name changes, acquisitions/ mergers and restructuring.
• Manage Relationship Owner access across multiple systems based off intake requests, HR terminations and transfers, semi annual attestations and other Ad hoc requests
• Monitor, manage, escalate, and respond to inquiries in the Outlook Shared Mailbox for SCM Intake communications.
• Complete weekly Quality Control review for Intake and CTRMs processed in Archer.
• Related Ad Hoc tasks as assigned

The role must be able to review contract documentation and determine whether a change represents:

• A new product or service
• A material risk change to an existing engagement
• A non-material change

The reviewer must be able to identify potential ambiguity in contract language that could indicate a material change and know when additional information is required.

If the contract references new data being shared, the reviewer must recognize the need to clarify details such as data type, volume, and method of transfer to assess materiality.

The role includes responding to intake form submitters, guiding them on what pertinent information needs to be included in their requests.

The resource must have Third Party Risk Analyst skills(Third party risk management), enabling them to make these determinations confidently and answer questions independently, without needing client intervention.

2. Vendor Setup Administration

• Coordinate supplier onboarding and maintenance within Oracle eBusiness Suite.
• Perform Early Warning Account Owner Authentication (AOA) in Standard configuration for new or existing suppliers.
• Manage Taxport System access for TIN Match Only User role.
• Oversee communication through the Vendor Setup Shared Mailbox (Outlook) for all vendor-related requests and approvals.
• Complete Quarterly Quality Control review for all supplier setup and maintenance
• Ensure accuracy and compliance across supplier setup workflows including:
  • Engagement Impact Options
  • Determination Options
  • Status Tracking

PERSON SHOULD BE WILLING TO WORK IN ROTATIONAL NIGHT SHIFTS. CAB FACILITY EXISTS.